Visitations: Oklahoma State (DOC) Prisioners

Visitation………………………………………………………………………………………………………….. 1
I. Eligibility to Visit …………………………………………………………………………………………… 2
A. Facility Guidelines …………………………………………………………………………………… 2
B. Hours of Visitation …………………………………………………………………………………… 2
C. Visiting Days…………………………………………………………………………………………… 3
D. Visiting Privilege Level Criteria ………………………………………………………………….. 3
E. Additional Criteria ……………………………………………………………………………………. 4
II. Establishment of Visitors List…………………………………………………………………………. 6
A. Temporary Approval………………………………………………………………………………… 6
B. Approved Visitor ……………………………………………………………………………………… 6
C. Modification of Visitors List……………………………………………………………………….. 6
D. Restriction and Removal from Visitors List………………………………………………….. 6
III. Standards for Visiting Procedures ………………………………………………………………….. 8
A. Inmate Orientation (4-4499) ……………………………………………………………………… 8
B. Regular Visits …………………………………………………………………………………………. 9
C. Visits with Attorneys of Record………………………………………………………………….. 9
D. Special/Extended Visits……………………………………………………………………………. 9
E. Food/Care Items……………………………………………………………………………………… 9
F. Vending Machines…………………………………………………………………………………… 9
G. Security Considerations………………………………………………………………………….. 10
IV. Visiting Records…………………………………………………………………………………………. 11
V. References ……………………………………………………………………………………………….. 11
VI. Action……………………………………………………………………………………………………….. 12
Referenced Forms…………………………………………………………………………13
Section-03 Facility Operations OP-030118 Page: 1 Effective Date: 04/21/2016
Visitation
ACA Standards: 2-CO-5D-01, 4-4267, 4-4275, 4-4498, 4-4499, 4-
4499-1, 4-4500, 4-4501, 4-4503, 4-4504, 4-ACRS-2A-02, 4-ACRS-5A-
16, 4-ACRS-5A-17, 4-ACRS-5A-18, 4-ACRS-6A-01
Joe M. Allbaugh, Interim Director Signature on File
Oklahoma Department of Corrections
Visitation
prison-inmate-visitation-phoneVisits are encouraged within the Oklahoma Department of Corrections (ODOC) to enable
the inmate to strengthen family and community ties, increasing the likelihood of the
inmate’s success after release. (2-CO-5D-01, 4-ACRS-5A-16)
For the purpose of this procedure, the following terms will apply:
“Facility Head” shall refer to wardens or district supervisors responsible for the housing and
supervision of inmates.
“Facility” includes institutions, community corrections centers, and community work centers.
“Inmate” applies to anyone under the custody or care of a prison or community-based
facility operated by or contracted with the Oklahoma Department of Corrections (ODOC).
“Offender” will apply to anyone under supervision, released from incarceration to parole,
suspended or court ordered post imprisonment supervision by the Oklahoma Department
of Corrections (ODOC).
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I. Eligibility to Visit
A. Facility Guidelines
Visitation is a privilege, not a right, in accordance with the following:
1. Immediate family members are defined as: spouse, natural or
surrogate parents, grandparents, father-in-law, mother-in-law, children
(to include stepchildren and adopted children), grandchildren, siblings,
and aunt or uncle. Inmates are permitted to have a maximum of 20
visitors on their approved visitors list. Children under the age of 18
will not count against the total number of visitors allowed. (4-4498)
2. In the event the visitation area is at maximum capacity, the visitation
officer will ask visitors, on a voluntary basis, to end their visit,
beginning with the first visitors processed, until the required
seating/space is available for incoming visitors. Visitors
shall be permitted a two-hour visitation period prior to
termination due to capacity issues.
3. Each person will be considered as one visitor.
4. No more than five approved visitors will be permitted to visit at the
same time.
5. The natural or surrogate parent(s) of the inmate’s child/children may
be placed on the visiting list for the purpose of bringing the inmate’s
child/children to visit and in accordance Section I. item E. of this
procedure.
6. Visits by attorneys will be authorized in accordance with Section III.
item C. of this procedure.
B. Hours of Visitation (4-4498)
The hours of visitation will be established by the facility; however, the
inmate’s security level will dictate the number of hours he/she is authorized
to visit. Visiting times may also be limited based on the fire marshal’s rated
capacity for the facility’s designated visiting area(s). Inmates may be
authorized hours as indicated below, but will not exceed the maximum
number of hours listed:
1. Halfway houses may authorize visiting not to exceed 16 hours per
week, excluding holidays.
2. Community corrections center and community work center inmates up
to eight hours per week, excluding holidays.
3. Minimum security inmates up to eight hours per week, excluding
holidays.
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4. Medium security inmates up to six hours per week, excluding
holidays.
5. Maximum security inmates up to four hours per week, excluding
holidays.
C. Visiting Days (4-4498)
1. Each facility head will set the number of days that is necessary to
accommodate visiting for their inmate population. Visiting days will
include, but are not limited to, Saturday, Sunday and all state
recognized holidays.
2. State recognized holidays that fall on Monday through Friday will be a
“free” visiting day. The number of hours an inmate may visit on the
free visiting day will be in accordance with the inmate’s level as
outlined in Section I. item D. of this procedure. Holidays will not
normally count toward the total number of hours per visiting privilege
level, unless the holiday falls on a Saturday or Sunday, then the hours
will count on the total visiting privilege level hours.
D. Visiting Privilege Level Criteria
The length and frequency of visitation for inmates is determined by security
and earned credit level as defined below.
1. Maximum Security
a. Level I – 1 hour non-contact per week with individuals on the
inmate’s approved visiting list. Legal visits will be in
accordance with Section III. items C. and D. of this procedure.
b. Level II — Up to 2 hours per week
c. Level III — Up to 3 hours per week
d. Level IV — Up to 4 hours per week
2. Medium Security
a. Level I – 1 hour non-contact per week with individuals on the
inmate’s approved visiting list. Legal visits will be in
accordance with Section III. items C. and D. of this procedure.
b. Level II — Up to 2 hours per week
c. Level III — Up to 4 hours per week
d. Level IV — Up to 6 hours per week
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3. Minimum Security
a. Level I – 1 hour non-contact per week with individuals on the
inmate’s approved visiting list. Legal visits will be in
accordance with Section III. items C. and D. of this procedure.
b. Level II — Up to 4 hours per week
c. Level III — Up to 6 hours per week
d. Level IV — Up to 8 hours per week
4. Segregation Housing Units (4-4275, 4-4267)
Inmates housed in segregation housing units will be allowed the
following visiting privileges:
a. Administrative Segregation
Segregation housing unit inmates will be allowed a 1 hour noncontact
visit per week to include only the following visitors:
mother, father, spouse, legal, and clergy. These hours do not
apply to long term segregation and inmates classified as
protective custody inmates at the Oklahoma State Penitentiary,
Lawton Correctional Facility or Mabel Bassett Correctional
Center. Visiting hours will be defined in the facility’s post
orders as required by OP-040204 entitled “Segregation
Measures.”
b. Disciplinary Segregation Inmates
Inmates serving time for disciplinary segregation (DU Time) will
not be allowed to visit while on the unit, with the exception of
attorney/clergy visits. Inmates held in disciplinary detention
exceeding 60 days will be afforded the same visiting privileges
as inmates in long term administrative segregation and
protective custody.
E. Additional Criteria
1. With the approval of the facility head, children under the age of 18
years may be approved to visit an inmate as outlined below.
a. Natural or adopted children of an inmate must be
accompanied by an inmates approved visitor.
b. All other children must be accompanied by their parent or
legal guardian. In the event a question arises, the visitor may
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be required to provide documentation; such as a birth
certificate, to reflect parentage.
c. Visitation may be restricted if documentation is received from
a court, DHS, legal guardian, district attorney, or other source
showing that visitation by a child is prohibited or not in the best
interest of the child.
d. In female facilities, facility heads are authorized to develop and
implement a program for allowing frequent visits between
inmates that are mothers to newborn children. The child must
be accompanied by an approved visitor/volunteer.
e. Once a child reaches sixteen years of age, a visiting
application will be completed in accordance with Section II.
item A. of this procedure in order to be placed on the inmate’s
visiting list.
2. Family members who are under agency supervision, to include
offenders supervised under PPCS/GPS, may be allowed to visit with
the approval of both the facility heads. Denial of visits for family
members who are under supervision requires written objection by the
objecting facility head.
a. Denial will be for cause with written notice being provided to
the denied family member(s) by the objecting facility head.
b. Family members under supervision may not be approved to
visit if they have ever been convicted of bringing contraband
into a penal institution.
3. Inmates who are not family members will not be allowed to visit for
three years following the completion of all active sentences, whether
incarcerated or supervised. Visits by former inmates/offenders
require the approval of the facility head.
4. Under no circumstance will incarcerated inmates be allowed intrafacility
visits.
5. Volunteers are allowed to be placed on inmate’s visiting lists.
Visitation must take place during normal visiting hours or during
special clergy visits, if applicable. Inmates will not be prohibited from
attending programs or services provided by volunteers on their visiting
list unless prohibited by the volunteer.
6. Private prison/departmental employees who discontinue employment
for whatever reason (resignation, termination or retirement) will not be
added to the visiting list of non-family members for a minimum of
three years.
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7. Employees may be allowed to visit family members who are inmates
upon approval of both the employee’s supervisor and the involved
facility head. The background check may be waived by the facility
head. Employees having access to the facility in this situation are
subject to all the guidelines applicable to visitors.
8. Visitors designated as a friend will not be allowed to visit more than
one inmate as a friend in any ODOC facility or private prison.
II. Establishment of Visitors List
A. Temporary Approval
Inmates arriving at a facility without an approved visiting list must have their
visitors (family) submit a “Visitor Request Form” (DOC 030118B, attached).
Prior to return of the visiting forms (via mail) to unit staff, family members
listed in the inmate’s field file will be allowed to visit for thirty days. After 30
days, family members will not be allowed to visit if the form has not been
received unless approved by the facility head or duty officer.
B. Approved Visitor (4-ACRS-5A-17)
To become an approved visitor, the individual must complete a visitor’s
application to visit “Visitor Request Form” (DOC 030118B) and submit a copy
of a state issued photo I.D or driver’s license. A copy of the identification will
be stored in section 4 of the inmate’s field file with visiting information. An
OSBI and FBI criminal records check will be conducted using the “Oklahoma
Department of Corrections Request for Record” (DOC 090211B) and a check
of the Inspector General Visitor Alert system.
1. Upon clearance through this system, the individual may be added to
the inmate’s approved visiting list. Approval is good for a period of
three years. Prior to the end of the three year approval period, the
visitor must submit an application to visit and be processed as
indicated above.
2. A visitor’s list will be maintained for each inmate, providing the name,
address, and relationship of those persons authorized to visit the
inmate.
The list will be prepared at the location of the inmate’s first institutional
assignment utilizing the Offender Management System (OMS), which
will be maintained throughout the inmate’s period of incarceration.
C. Modification of Visitors List
The approved visitor’s list will be entered on the OMS. Inmates will be
notified of any changes to their approved visiting list.
D. Restriction and Removal from Visitors List (4-ACRS-5A-17)
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1. To ensure consistency of visitation, sanctions taken against any
visitor(s) or inmate by a department facility or private prison holding
ODOC inmates will be enforced system wide in accordance with
“Visitors Rules of Conduct/Violations/Sanctions” (DOC 030118C,
attached).
2. Visits may be temporarily suspended by the facility head. Temporary
suspension of a visitor requires written notification to the inmate and
visitor with the length of time the restriction will be enforced, reason(s)
for the proposed removal and an opportunity for response by the
visitor and/or inmate.
3. Visitors may be permanently removed from the approved visitor’s list
for documented cause.
a. Prior to permanent removal, the affected inmate and visitor will
be given written notice of the reason(s) for the proposed
removal and an opportunity to respond.
b. Procedures outlined on the “Visitors Rules of
Conduct/Violations/Sanctions” form (DOC 030118C) will
identify the process for the temporary or permanent removal of
visitors, which will include an opportunity to respond, and
documentation to the field file.
4. Inmates may have visits restricted as a sanction imposed as part of
the disciplinary process. Length and conditions of restriction will be in
accordance with OP-060125 entitled “Offender Disciplinary
Procedures.” Inmates will not have a visiting privilege permanently
removed.
5. Visitation action taken against any visitor(s) and/or inmate will be
documented on the “Visitor Alert” (DOC 030118D, attached). A copy
of the completed form will be submitted to the Inspector General’s
office and a copy of the written notification correspondence will be
placed in section six of the inmate’s field file.
6. Any modification(s) of the action will be documented on the original
filed “Visitor Alert.” A copy of the original “Visitor Alert” and any
subsequent modifications will be submitted to the Inspector General’s
Unit for entry into the computerized security system.
7. When an inmate transfers to a lower security level or is laterally
transferred in any security, or is transferred for programmatic reasons,
the inmate will not lose their visiting level privilege, if it is in the best
interest of the facility and the inmate.
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8. Additions or removals from the inmate’s visiting list can only be done
during the 120-day review process as specified in OP-060203 entitled
“Adjustment Review.”
9. Inmates who request a visitor to be removed from their approved list
cannot have that visitor placed back on the visiting list for a period of
120 days.
10. Visitors cannot be removed from an inmate’s visiting list and placed
on another inmate’s visiting list for a period of one year. This will
apply regardless of the facility to which the inmate is assigned.
E. Persons Prohibited from Visitation
Any person previously employed or volunteering with the ODOC or through a
facility who contracts with the ODOC to confine inmates assigned to the
custody of the agency, may be prohibited from visiting specifically named
ODOC inmate in any state or contract facility for the following action:

The separation from employment through resignation, termination or
retirement after the initiation of or during an investigation through the Office
of Inspector General where information received indicated or alleged the
possibility of prohibited activities or relationships in accordance with OP-
110215 entitled “Rules Concerning the Individual Conduct of Employees.”
III. Standards for Visiting Procedures
A. Inmate Orientation (4-4499)
Inmate orientation will be uniform throughout the system. In accordance with
OP-060201 entitled “Initial Reception of Offenders,” written procedures
governing visitation will be made available to inmates within 24 hours after
arrival at the facility. At a minimum, the information will include but not be
limited to:
1. Facility address/phone number, directions to the facility, and
information about local transportation;
2. Days and hours of visitation;
3. Approved dress code for visitors and identification requirements for
visitors (DOC 030118A , attached);
4. Items authorized in visiting room/area;
5. Special rules for children;
6. Authorized items that visitors may bring in to give to the inmate, if any;
and
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7. Special/extended visits as defined in Section III. item D. of this
procedure.
B. Regular Visits (4-4499-1)
Visits will be structured to allow informal communication between the inmate
and the visitor, as well as the opportunity for physical contact, such as brief
kiss and embrace at the beginning and end of the visit. Devices that
preclude physical contact are not used except in instances of substantiated
security risk in accordance with their assigned level and with facility head
approval.
C. Visits with Attorneys of Record (4-4275, 4-ACRS-6A-01)
Inmates will be allowed the same general visiting privileges with his/her
attorney. Attorneys are encouraged to visit their clients during normal visiting
hours. With advance notice, attorneys may visit during non-visiting hours.
D. Special/Extended Visits (4-4500, 4-4501, 4-ACRS-5A-18)
Each facility will have special visits. Special visits include visits from persons
who have come long distances, volunteers or team members identified by
staff that have partnered with the ODOC for reentry services when the visit
will aid in the reentry process, visits to hospitalized inmates, visits in
disciplinary status (attorney visits/clergy only), and visits between clergy and
social service agency representatives, etc.
1. Special visits for ministers/religious leaders as defined in OP-030112
entitled “Religious Programs” are to be professional in nature and are
provided for inmates with whom the minister/religious leader has a
ministerial relationship. All special minister/religious leader special
visits will be scheduled in advance (unless an emergency situation
exists) through the facility head.
2. The length and conditions of all special visits will be determined by
the facility head.
3. Special visits for terminally ill inmates will be approved and conducted
in accordance with OP-140146 entitled “Palliative Care Program.”
E. Food/Care Items
Appropriate items for the care of infants are allowed at all facilities. Such
care items shall include, but not limited to, baby bottles, diapers, baby food,
etc.
F. Vending Machines
Facilities will install vending machines for use by inmates’ visitors. At no time
will the inmate be in possession of any currency. No more than twenty
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dollars’ in quarters, per visitor, is allowed into the visiting area. The money
will only be allowed to be brought in a clear sandwich size bag.
Vending machines allowed at facilities are as follows:
1. Sandwich machines;
2. Chips/snack machines; and/or
3. Soda/beverage machines.
G. Security Considerations (4-4503, 4-ACRS-2A-02, 4-ACRS-5A-16)
In accordance with OP-040110 entitled “Search and Seizure Standards,”
every effort will be made to detect attempts to introduce contraband through
the visiting program. To aid in these interdiction efforts, the following
conditions will apply:
1. Visitor Search Procedures

Searches will include:
a. Searches of all items brought into the facility;
b. Pat down searches upon entering (persons under 18 years of
age will not be searched);
c. Medium security and above will ensure the use of x-ray
machines to scan property; and
d. Minimum security and above the use of metal detection
devices. Visitors will have the opportunity to clear the metal
detector scan three times before the visit is terminated.
Any searches of an individual’s personal property must be
done while continuously observed by the owner of the
property.
e. At the discretion of the facility head, canine drug detection
screening may be used to assist in searches. Any attempt to
interfere or interact with the canine will be grounds for
termination of the visit. If the canine alerts on a visitor or their
vehicle, the following action will be taken:
(1) First alert on person or vehicle: visit is denied for that
day only.
(2) Second alert on the same person or vehicle: 90 day
suspension.
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(3) Third alert on the same person or vehicle: 1 year
suspension.

Refusals to comply with a search will result in termination of the visit
and possible removal from the visiting list

2. At Medium Security Facilities
a. If the facility has separate visitor and inmate restrooms within
the visiting room, the inmate and/or visitor may use the
restroom and return to the visit one time only.
b. If the facility does not have separate visitor and inmate
restrooms within the visiting room, the inmate will be removed
from the visiting area, strip searched, and will be allowed to
return to the visit one time only. No additional time will be
added to the visit.
c. If the visitor exits the secure visiting area, the visitor will be
reprocessed prior to reentry into the visiting area one time only.
No additional time will be added to the visit.

3. Facilities will monitor and control visitors movement using a visitor
sign in/out log and/or using computerized log in/log out system in
accordance with the “Facility Visitor’s Sign In/Out Log” (DOC
030118E, attached).
4. No visitor over the age of 18 will be allowed visitation without a form of
state issued identification. This state issued identification will be
cross referenced with the approved visiting list and the physical
appearance of the person presenting the identification.
H. Visitor Transportation (4-4504)
Information regarding transportation to the facility, to include public transit,
will be provided to approved visitors.
IV. Visiting Records
Visiting information will be entered on OMS.
V. References
Policy Statement No. OP-030100 entitled “Provision of Services/Offenders Rights
and Responsibilities”
OP-030112 entitled “Religious Programs”
OP-040110 entitled “Search and Seizure Standards”
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OP-060125 entitled “Offender Disciplinary Procedures”
OP-060201 entitled “Initial Reception of Offenders”
OP-060203 entitled “Adjustment Review”
OP-110215 entitled “Rules Concerning the Individual Conduct of Employees”
OP-140146 entitled “Palliative Care Program”
57 O.S. 510 § (6)
VI. Action
The appropriate division manager is responsible for compliance with this procedure.
The associate director of Field Operations is responsible for the annual review and
revisions.
Any exceptions to this procedure will require prior written approval from the director.
This procedure is effective as indicated.
Replaced: Operations Memorandum No. OP-030118 entitled “Visitation” dated
June 17, 2013
Deleted: OP-030118 Revision-01 dated April 7, 2015
Distribution: Policy and Operations Manual
Agency Website
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Referenced Forms Title Location
DOC 030118A “Oklahoma Department of Corrections Attached
Unauthorized Apparel for Visitors”
DOC 030118B “Visitor’s Request Form” Attached
DOC 030118C “Visitors Rules of Conduct/Violations/ Attached
Sanctions”
DOC 030118D “Visitor Alert” Attached
DOC 030118E “Facility Visitor Sign In/Out Log” Attached
DOC 030118F “Authorization for Visitation/Correspondence Attached
Form”
DOC 090211B “Oklahoma Department of Corrections OP-090211
Request for Record”